Exhibitor: General Information
Meeting Dates: April 17 - 20, 2008
Meeting Location: Sheraton Indianapolis Hotel & Suites
8787 Keystone Crossing, Indianapolis, IN 46240
317-846-2700
$113 Plaza, $143 Suites (Single/double)
For Reservations Call (800) 325-3535
Reservation Deadline: March 21, 2008
Exhibit Dates & Hours
Fri., Apr. 18, 2008 ............11 a.m. - 6 p.m.
Sat., Apr. 19, 2008 ............9 a.m. - 2 p.m.
Exhibitor Reception
Thurs., Apr. 17, 2008 ....8 p.m. - 9:30 p.m.
Exhibit Hall Set Up
Fri., Apr. 18, 2008 ....6 a.m. - 10:30 a.m.
Early set up on Thursday evening by
appointment & availability.
Dismantling Exhibits
Sat., Apr. 19, 2008 ..........2 p.m. - 5 p.m.
Exhibitors may not tear down prior to 2 p.m.
Standard Booth
On or before Dec. 1, 2007 ..................$1,500
Exhibit booths are 8' x 10' each
(80 square feet)
Premium Exhibit Suites
On or before Nov. 1, 2007 ..................$3,500
Exhibit suites are 26' x 27' x 10' each
(700 square feet)
Applications for Suites will not be
accepted after November 1, 2007.
- Each exhibit booth includes standard
draping and identification sign.
- Furnishings for each booth include one
6' draped table and one chair.
- Admission to the Thursday evening
Exhibitor Reception, Friday Welcome
Reception and educational sessions of
your choice are included.
- One complimentary box lunch per exhibit
booth will be provided on Saturday.
- Refreshments in the Exhibitor Lounge
are provided for Exhibitor staff only.
- All additional furniture, audiovisual
equipment, electricity, meals, etc.,
are at the vendor's expense.
- Additional lunches can be purchased
in advance or Grab 'N Go lunches will
be sold outside the Exhibit Hall.
- Due to fire regulations, no table clinics
will be allowed in the Exhibit Hall.
All booth assignments are made on a
first-come, first-served basis, with preference
given until November 1, 2007 to those
vendors who participated in the 2007
meeting, followed by those who have previously
exhibited at this meeting.
See Terms of Agreement for more
information.
- Show Colors are black and silver.
- The floor of the Exhibit Hall is carpeted.
- The Sheraton will vacuum the Exhibit
Hall aisles immediately prior to the
show opening and during closed hours
on Friday evening. This service does
not include any portion of exhibitor
booths.
- The MWSTM will furnish general security
for the Exhibit Hall during the show.
- The MWSTM, Geo. Fern & Co., and the
Sheraton Hotel will not be responsible
for any theft or damage to persons or
property related to the exhibits.
- The exhibitor is urged to take maximum
precautions in securing their own
exhibit area prior to, during and after
the show.
- The official contractor for the meeting
is Geo. Fern & Co. All shipping to and
from Indianapolis is provided in the
existing fees provided that materials are
shipped via the Official Contractor.
- Geo. Fern & Co. will assist all exhibitors
to ensure that materials are delivered to
the MWSTM and then returned or delivered
to the next destination as part of
their service.
- The MWSTM is not responsible for any
materials left behind in the Exhibit Hall
after scheduled hours for exhibit dismantling.
- Each exhibitor is responsible for making
all shipping arrangements with Geo
Fern & Co.
- If you choose to use alternative shipping
options to and from the show, please
notify MWSTM and Geo Fern & Co. of
your intentions. The MWSTM holds no
liability for any materials that are
shipped through other providers,
including loss or other damages thereof.
- Geo. Fern & Co. will send exhibitor service
kits directly to all companies who
have contracted for space. Please
include the following information when
shipping materials to Geo Fern & Co. for
the MWSTM dates.
[ Back to Exhibitor Prospectus ]
